Employment

Posting: June 2019

Experiential Learning Coordinator

Full-time: Monday-Friday, 38 hours/week
CCNL Aninsei contract – tempo determinato

Position Description:

Syracuse University in Florence is committed to providing a top-quality study-abroad program to a diverse student body, from first-year to graduate students.  Nearly all our courses are open to students from other U.S. colleges and universities, and every semester almost half our student body comprises students from schools other than Syracuse University.  Many of our students come to study in Florence because they have a special interest in art history, architecture, Italian language or studio art; but others are majoring in such disciplines as business, women’s studies, education or nutrition. Although all our students are required to take Italian, our program is not devoted solely to Italian culture and language, for our gaze is also turned to the larger social, historical, and political situation of Europe today. Various nationalities are represented among our faculty and staff.

The Experiential Learning Coordinator (ELC) is a full-time administrative position. The ELC is responsible for supervising all logistical aspects of running our field trip program, including scheduling, lecture assignments, budget creation, and ensuring that safety guidelines are followed. The Experiential Learning Coordinator, on behalf of the university, should initiate and maintain positive interactions with faculty and the Business Office Manager to determine course fee budgets which meet academic needs and are fiscally reasonable.

Reports to:

  • HR & Business Manager for course fees and reconciliation;
  • ADTL (Assistant Director for Teaching and Learning) for academic planning and field trips;
  • Director for events.

Responsibilities:

Field Trips, site visits, and signature seminars

  • Plan and prepare course fee budgets. Collaborate with the Business Office to establish costs for all field trips, manage and streamline payment and deposit agreements, and financial expenditures; ensure all related documentation is produced, shared, and archived; reconcile costs for course fees in collaboration with business office;
  • Organize field trips (all-school, course-related, and optional trips) under Academic Office directives to ensure high academic standards.
  • Assign support staff and lecturers for course-related,  optional field trips and all-school fieldtrips; coordinate payroll documents; supervise all-school field trip lecturers: find new field trip lecturers, when necessary, in consultation with Director, HR, and Academic Office, and ensure adequate assessment; ensure that field trip lecturers are properly trained in terms of lecture style, design and delivery; supervise administrative/financial logistics; and safety concerns;
  • Supervise all bookings of transportation, accommodation, museum and other site visits for all field trips (in collaboration with a travel agent, if necessary);
  • Coordinate with the student life office for field trip sign-ups and passport lists for overnight trips;
  • In consultation with the ADTL, assist professors in developing new course-related site visits and field trips and brainstorm with relevant staff/faculty about new options or possibilities;
  • In consultation with ADTL, coordinate and supervise the running of signature seminars;
  • Ensure that all legal and safety protocols are in place and followed; monitor all safety procedures regularly and ensure adequate trainings;
  • Act as go-to person for students and faculty for any questions related to the FTP;
  • Assess the FTP regularly and report back.

Short-term and faculty-led programs

  • In consultation with Director, ADTL and the Assistant Director of Faculty-Led programs, assists with logistics of  short-term programs, customized, short residencies and faculty-led programs.

Special events

  • In consultation with and reporting directly to the Director, manage the organization of special events hosted by SUF such as group visits tied to the home campus and partner schools, conferences, or VIP visits.

Requirements:

  • Italian citizen or legal work permit
  • Experience living, working, or studying abroad
  • Ability to develop budgets and work comfortably with numbers (good knowledge of excel spreadsheet)
  • Knowledge of study abroad programs, international education and the U.S. academic system
  • Experience in accounting is preferable
  • Ideally, experience working in both administrative and academic work environments
  • Excellent oral and written Italian and English language skills
  • Exceptional, demonstrated organizational skills and attention to detail
  • Ability to develop and maintain excellent working relationships with a variety of constituencies, including undergraduate students, faculty and overseas partners
  • Ability to work in a fast-paced environment and adapt to high-pressure peaks in workload
  • B.A. highly recommended; M.A. preferred

Interested candidates should send their CV, in Italian and English, to firenze@adhr.it, the agency handling the first phase of selection. In the subject heading, applicants must write: Syracuse application.


Posting: July 2019

Field trip and site visit lecturers

Position Description:

Syracuse University in Florence is committed to providing a top-quality study-abroad program to a diverse student body, from first-year to graduate students. Nearly all our courses are open to students from other U.S. colleges and universities, and every semester almost half our student body comprises students from schools other than Syracuse University. Many of our students come to study in Florence because they have a special interest in art history, architecture, Italian language or studio art; but others are majoring in such disciplines as business, women’s studies, education or nutrition. Although all our students are required to take Italian, our program is not devoted solely to Italian Culture and Language, for our gaze is also turned to the larger social, historical, and political situation of Europe today. Various nationalities are represented among our faculty and staff.

We are looking for field trip lecturers (FTL) and site visits lecturers. The FTL accompanies students on national site visits and lectures on subjects appropriate to experience and qualifications. The length of the assignments can vary from half a day to three days and depends on the availability of the lecturer.
One third of our lectures take place on Fridays in Florence and Tuscany and their length is of half a day to one full day from 8am to 7:30pm. The other lectures are spread all over the country on Fridays, Saturdays and sometimes from Friday to Sunday. Indeed we offer several day trips in places reachable easily by train or private bus (Rome, Venice, Verona, Perugia, ect.) and overnight weekend trips with two nights included (Trentino-Alto Adige, Puglia, Campania, Sicilia, ect.). All our groups are also accompanied by responsible adults from our staff.

Responsibilities:

Field trips, site visits

  • Prepare lectures for field trips and site visits in Florence, Tuscany and all over Italy
  • Provide enjoyable and professional lectures
  • Collaborate on the eventual adjustments to be made on the itineraries depending on the bookings made by the Field Trip Office
  • Pick-up the packet before the trip
  • Monitor the group’s overall safety and highlight any concern
  • Ensure the communication throughout the day with the Experiential Learning Coordinator

Budget

  • Pick-up the money before the trip
  • Prepare budget returns in a timely manner after the trip

Requirements:

  • Italian citizen or legal work permit
  • Licensed tour guide – mandatory
  • In possession of the Partita IVA
  • Experience living, working, or studying abroad
  • Knowledge of study abroad programs, international education and the U.S. academic system
  • Experience working with groups of American students
  • Excellent oral and written Italian and English language skills
  • Exceptional, demonstrated organizational skills and attention to detail
  • Exceptional ability to remain flexible and patient in any situation
  • Being able to work with a team
  • Being enthusiastic, energetic and friendly
  • First aid certificate preferred
  • M.A. highly recommended; P.H.D. preferred

Contract:

Contratto di prestazione professionale (partita iva)

Interested candidates should send their CV, in English, to florencefieldtrips@syr.edu. In the subject heading, applicants must write: Syracuse application.